Centers for Disease Control and Prevention-Use of

B-262013 Apr 08, 1996 Jump To VIEW DECISION RELATED PAGES GAO CONTACTS Highlights Sec. 3529 on whether its appropriated funds are available to install three telephone lines into the Director's residence. CDC has not demonstrated that the telephones are essential to CDC operations. We conclude that CDC's appropriated funds are not available to install telephone lines between the personal residence of its Director and CDC. The prohibition states that "appropriations are not available to install telephones in private residences.". The statutory language in section 1348 is "plain and comprehensive." 11 Comp.Gen. 87. The prohibition applies even though the telephones are to be extensively used in the transaction of public business and even though "from an official standpoint the telephones were desirable or necessary. View Decision Matter of: Centers for Disease Control and Prevention-Use of Appropriated Funds to Install Telephone Lines in Private Residence File: B-262013 Date: April 8, 1996 The Centers for Disease Control and Prevention (CDC), Department of Health and Human Services, may not use appropriated funds to install telephone lines in the private residence of its Director. 31 U.S.C. Sec. 1348(a)(1). DECISION This responds to a letter, dated July 11, 1995, from the Director, Financial Management Office, Centers for Disease Control and Prevention (CDC), Department of Health and Human Services, regarding CDC's authority to use appropriated funds to install telephone lines between the personal residence of the Centers' Director and CDC offices. More specifically, CDC requests an advance decision under 31 U.S.C. Sec. 3529 on whether its appropriated funds are available to install three telephone lines into the Director's residence, "one regular 'talking' line, one dedicated line for remote access to his computer, and one dedicated fax line." CDC contends, generally, that because of the emergency nature of the Director's "around the clock" telephone correspondence, an exception should be made to the statutory prohibition governing such use of appropriated funds. As explained below, however, CDC has not demonstrated that the telephones are essential to CDC operations, or that adequate safeguards would be in place. Therefore, we conclude that CDC's appropriated funds are not available to install telephone lines between the personal residence of its Director and CDC. The issue raised by CDC focuses on the general statutory prohibition against the use of appropriated funds to finance the installation of telephones in private residences. Codified at 31 U.S.C. Sec. 1348(a)(1), the prohibition states that "appropriations are not available to install telephones in private residences." The statutory language in section 1348 is "plain and comprehensive." 11 Comp.Gen. 87, 88 (1931). The prohibition applies even though the telephones are to be extensively used in the transaction of public business and even though "from an official standpoint the telephones were desirable or necessary," and regardless of the burden imposed on the family's use of the employee's personal telephone. 59 Comp.Gen. 723, 724 (1980). CDC notes, correctly, that in limited circumstances, we have found exceptions to this prohibition where the agency demonstrates the installation of a telephone line in an employee's residence (these exceptions have typically been granted in the military or national security area) [1] is essential to the effective operation of the government. In those instances, we have insisted on adequate safeguards to prevent misuse of the telephones. In 1987, for example, we approved the installation of government telephones in the residences of certain high Nuclear Regulatory Commission (NRC) officials for use in responding to nuclear accidents. B-223837, Jan. 23, 1987. NRC presented convincing evidence to establish the essential nature of the telephones and noted that the telephones were capable of dialing only internal NRC telephone numbers. In other instances, agencies have proposed logging and recording telephone conversations in order to aid audit of usage. 61 Comp.Gen. 214 (1982); 32 Comp.Gen. 431 (1953); B-128144, June 29, 1956. CDC argues that the three telephone lines it proposes for its Director's private residence are essential. CDC states that it "is on alert around the clock to respond to health emergencies nationally and around the world." As examples of epidemic situations requiring immediate response, CDC points to "[t]he recent Ebola outbreak in Zaire and last year's Hantavirus outbreak in the Southwest United States." Furthermore, CDC contends that the Director must be able to access all available information concerning such outbreaks of disease, "research, and staff availability at a moment's notice. This often requires the simultaneous use of the CDC mainframe files and incoming faxes while conversing telephonically with top level U.S.